ACCIDENTS/INJURIES REPORTING & TRACKING PROCEDURES
WHAT TO REPORT: An incident that causes any player, manager, coach, umpires, or volunteer to receive medical treatment and/or first aid must be reported to the League’s Safety Officer, Jorge Saldana. This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury.
WHEN TO REPORT: All such incidents described above must be reported to the League’s Safety Officer within 24 hours of the incident.
HOW TO MAKE A REPORT:
Complete an Accident Investigation Form for any incident that causes injury to any player, volunteer or visitor. Regardless of the severity of the injury, even minor injuries should be documented and reported. All necessary forms are available on www.canyonhillsbaseball.com on the Forms & Documents page. Download Form Here
At a minimum, the following information must be provided:
- As detailed a description of the incident as possible.
- The date, time, and location of the incident.
- The name and phone number of the individual involved.
- The preliminary estimation of the extent of any injuries.
- The name and phone number of the person reporting the incident.
TEAM SAFETY OFFICER’S RESPONSIBILITY: The TSO will fill out the Incident/Injury Tracking and submit it to the League’s Safety Officer within 24 hours of the incident. If the team does not have a safety officer then the Team Manager will be responsible for filling out the form and turning it in to the League’s Safety Officer. Accidents occurring outside the team (i.e., spectator injuries, and third-party injuries) shall be handled directly by the League’s Safety Officer.
LEAGUE SAFETY OFFICER’S RESPONSIBILITY:
Within 48 hours of receiving the Accident Investigation Form, the League’s Safety Officer will
contact the injured party or the party’s parents and;
Verify the information received;
Obtain any other information deemed necessary;
Check on the status of the injured party; and
In the event that the injured party required other medical treatment (i.e., Emergency Room visit, doctor’s visit, et.) will advise the parent or guardian of the Little League insurance coverage and the provision for submitting any claims.
If the extent of the injuries are more than minor in nature, the League’s Safety Officer shall:
Periodically call the injured party to check on the status of any injuries, and
Check if any other assistance is necessary in areas such as submission of insurance forms, etc., until such time as the incident is considered “closed” (i.e., no further claims are expected and/or the individual is participating in the League again).
Review and complete where necessary the Incident/Injury Tracking form and route to the appropriate officials.
The league Safety Officer will be responsible for completing and filing all insurance forms necessary for each incident.
RETURN TO PLAY:
All players sustaining injuries that result in a doctor’s instruction for removal from play MUST provide a doctor’s release to return to play prior to participation in any practice or game.